ANCIENT HARMONIOUS SOCIETY
OF WOODSHEDDERS, INC.
MINUTES OF THE BOARD OF DIRECTORS MEETING
January 23, 2003

Mid-Winter Meeting -- Albuquerque, NM

I. With the inclusion of electronic "sign-in," a quorum was established and the meeting was called to order at 8:45 a.m. by President Dvoretzky. In physical attendance: Dvoretzky, Holt, Wiener, Schilberg, Seely, & Shannon. Electronic or teleconferencing: Richards, Schlesinger, Sparks, Parker, & Wheeler.

II. Following the woodshedding of Down Mobile, the Chair called for the distribution and/or reading of AHSOW's financial report and minutes of the most recent meeting of the Board, which took place in Portland, Oregon, July 2002. Accepted.

III. Minutes Review Committee. Inasmuch as the Board is, in essence, already a review committee, the Board removed this item from the agenda.

IV. Since the newer form of structure has been adopted, the Chair requested that each Board Member present a thumbnail sketch of the "job" that they have been elected to perform, as that member perceived their responsibility. They were as follows:
  • Commerce -- Richards - Work is in process.

  • Marketing -- Holt - Suggested we test-market our ear tapes, reviewed our present advertising, discussed various means of public relations within each District as well as the Society.

  • Member Services -- Wiener - Work is in process.

  • Bulletin Editor -- Schlesinger - Discussion of whether newsletter should be published 3 times annually or quarterly and whether it would be hard-copy or electronic.

  • Information Mgr. -- Schilberg - Reported 1299 actual members as of Mid-Winter, including 26 late renewals.

  • Treasurer -- Sparks - As submitted.

  • Secretary -- Seely - Secretarial duties acknowledged.

  • Logistics, East -- Wheeler - Requires further discovery, in process.

  • Logistics, West -- Parker - Discussed budget requirement of job.

  • Education -- Shannon - In process.

V. President D discussed the necessity of more inclusiveness of the membership, more specifically the election process, where the members in attendance at convention do not constitute a reasonable percentage of AHSOW and that we would want to conduct a more representative election. The Chair offered two options which finally evolved into a motion submitted by Sparks and seconded by Shannon as follows: The nominating committee would submit a slate of officers to be elected 90 days prior to the July convention. From that date to a minimum of 30 days prior to that convention, a nomination from the general membership could be considered a viable candidate if the submission of that person's name is endorsed by no less than 1% of AHSOW membership (approximately 13 endorsers required). CARRIED.

VI. President apprised the Board of offices that needed to be filled at the July election. They are as follows: President, Education VP, Treasurer, Logistics VP (E), and Corporate Secretary. He then appointed a nominating committee to be chaired by Shannon, assisted by Sparks & Wiener.

VII. DEC Powwow announcement offered as information to all DECs.

VIII. The President requested any additions or corrections to the new Bylaws as part of Unfinished Business.

IX. Budget: After lengthy discussion, it was requested that anyone involved with items to be considered in preparing our first real budget that data must be sent within 30 days to assist in the preparation of the budget for the period July 1 to June 30 of the following year.

NEW BUSINESS

X. Schilberg moved that the production of identification badges be outsourced. Seconded and carried.*

* This does NOT mean we will discontinue use of the present badge, but simply that Brother Schilberg will no longer bring the machine to conventions nor will HE be in the business of producing our badges. President D will present alternate ways of producing the badges and appoint, if necessary, someone other than our Information Manager to that task.

XI. Two items of a disciplinary nature were dismissed without Board action.

XII. A motion to allow "associate member" status was not seconded.

ANNOUNCEMENTS

Steve Shannon emphasized the fact that AHSOW should make every effort to be heard from on all District levels as well as the Society.

Seely requested that a provision "For the Good of the Organization" be part of the Board's agenda to allow non-Board members who are in attendance at our convention to make announcements, ask questions, etc.

Bud Hillier inquired about how we will be represented at Harmony College.

Seely moved to adjourn. Carried at 11:05 a.m.

Russ Seely, Corporate Secretary
Previous Board Minutes from last summer.
Return to home page.